TenantVision.com. (“TenantVision”, “we” or “us”) takes privacy very seriously. We never ask for PII data which requires SOC3 compliance. This Website Privacy Policy explains how we collect, use and share personal information about you, and how you can exercise your privacy rights in connection with your use of our websites, features, and applications (collectively, our “Websites”). This Privacy Policy only applies to the data we collect through our Websites.
Information we collect from applicants who apply for a job with us through our Websites or online applicant portals is available at our Recruitment Privacy Notice.
You may opt-out of marketing emails from us at any time by clicking the “unsubscribe” link found in the footer of all our email communications.
Information We Collect
This Privacy Policy uses “Personal Information” to refer to information that identifies you as a specific individual, such as your name, mailing address, email address, phone number, or other information that identifies you as an actual person. In general, you can visit our Websites without providing us with any Personal Information. However, you may choose to submit Personal Information through our Websites, and we may request other information about you.
We may also collect information (including Personal Information) about you from third parties. For example, if you are on another website and you opt-in to receive information from us, that website will provide your contact and other information to us so that we may contact you as requested. We may supplement the information we collect directly with information we collect from third parties.
Social Features
The Website may offer social sharing features and other integrated tools (such as the Facebook “Share” button), which let you share actions you take on our Website with other services, and vice versa. Your use of such features enables the sharing of information with your friends or the public, depending on the settings you establish with the entity that provides the social sharing feature. For more information about the purpose and scope of data collection and processing in connection with social sharing features, please visit the privacy policies of the entities that provide these features.
Information About Your Visit to Our Websites
We and our third-party service providers may automatically or passively collect certain information whenever you interact with our Websites (“Usage Information”). Usage Information may include the browser and operating system you are using, the URL or advertisement that referred you to our Websites, any search terms you entered into a search engine that led you to our Websites, the areas within our Websites that you visited, and the time of day you visited our Websites, among other information. Usage Information also includes the IP address of the network that you use to connect to the Website and unique identifiers for any computer, mobile phone, or other device used to access our Websites.
Cookies and Similar Tracking Technologies
We and our third-party service providers, including third-party advertisers and analytics providers, may use cookies or similar technologies to collect Usage Information when you visit our Websites. A “cookie” is a data file stored on your computer’s hard disk or similar device when you retrieve content from a Web server. Cookies may be used for a variety of purposes, e.g., to identify your device when you revisit our Websites, to recall your authentication information, or to store information related to your navigation throughout our Websites, or to enable certain features on our Websites. We may also employ software technology known as “web beacons” or “tracking tags” to help us keep track of what content on our Websites is effective and to serve relevant advertising to you. Web beacons are small graphics with a unique identifier that may be invisible to you, and which are used to track the online activity of Internet users. For further information about the types of cookies and other tracking technologies we use, please see our Cookie Notice.
How We Use Your Information
Generally, we collect, hold, and use information about you for the following purposes: to: (a) enable you to use our Websites, and to provide related user service, such as responding to your questions; (b) administer and develop our business relationship with you and the company you represent; (c) provide you with information, products, or services that you have requested or agreed to receive or that we otherwise believe will interest you; (d) tailor content, recommendations and offers we display to you, both on the Websites and elsewhere online, (e) conduct internal analyses, such as surveys and market research, to improve our Websites, our products and services, and for other internal business purposes; (f) process information you provide via our Websites, including verifying that your e-mail address is active and valid; (g) contact you with administrative communications; (h) for legal purposes, including using your information as we believe to be necessary or appropriate: (i) under applicable law, including laws outside your country of residence; (ii) to comply with subpoenas, warrants, or other legal process; (iii) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (iv) to enforce our terms and conditions; (v) to protect our operations or those of any of our affiliates; (vi) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (vii) carry out purposes as disclosed at the time you provide your information, with your consent, and as further described in this Website Privacy Policy.
Analytics Providers, Ad Servers, and Similar Third Parties
We work with network advertisers, ad agencies, analytics service providers and other vendors to provide us with information regarding traffic on our Websites, including pages viewed and the actions taken when visiting our Websites, to serve our advertisements on other websites, within mobile apps, and elsewhere online, and to provide us with information regarding the use of our Websites and the effectiveness of our advertisements. For example, if you view or click on an advertisement for us or one of our products, our service provider(s) may be able to tell us the advertisement that you clicked on and where you were viewing the advertisement. Our service providers may set and access their own tracking technologies on your device (including cookies and web beacons) and may otherwise collect or have access to information about you and your visits to and activity on the Websites, as well as on other websites or online services.
How We Share Your Information
We may disclose your personal information to the following categories of recipients:
to third party services providers and partners who provide data processing services to us (for example, to support the delivery of, provide functionality on, or help to enhance the security of our Websites), or who otherwise process Personal information for purposes that are described in this Website Privacy Policy or notified to you when we collect your personal information;
to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person; or
to an actual or potential buyer (and its agents and advisers) in connection with any actual or proposed purchase, merger or acquisition of any part of our business, provided that we inform the buyer it must use your Personal information only for the purposes disclosed in this Website Privacy Policy;
to any other person with your consent to the disclosure.
Your Choices: Marketing Communications and Opting Out
You may opt out of receiving promotional and marketing communications from us by emailing us at privacy@TenantVision.com or by using the opt-out mechanism included in the commercial emails we send. Even if you opt out, we will still send you certain communications relating to your use of our Websites, service announcements, notices of changes to this Website Privacy Policy or our Terms of Use or similar administrative or transactional messages.
Data Protection Rights
You have the right to request access to the Personal Information we hold about you by emailing privacy@TenantVision.com. In addition, at any time you can request that we modify, correct or delete your Personal Information that we hold about you if you believe it is inaccurate, incomplete, out-of-date, irrelevant or misleading by sending an email to us at privacy@TenantVision.com.
We will respond as soon as practicable and no later than one month after receipt of your request. We may request proof of identification to verify your request. We may deny or restrict fulfillment of your request in some cases, such as when your access to data places another individual’s privacy rights at risk, or the continued processing of your data is necessary to comply with a legal obligation. If so, we will notify you of the reason(s) for this denial.
Residents of the European Economic Area
If you are a resident of the EEA, you have certain rights and protections under the law regarding the processing of your personal data.
Legal Basis for Processing:
To perform our obligations under a contract with you;
You have consented to the processing;
When we have a legitimate interest in processing your personal data (e.g., we may process your personal data to send you communications about products or features that may be of interest to you); or
To comply with our legal or regulatory obligations.
Data Subject Requests
If you are resident in the EEA, the data controller of your personal information is TenantVision.com. You have the right to access personal data we hold about you and to ask that your personal data be corrected, erased, or transferred. You may also have the right to object to, or request that we restrict, certain processing. To make any of these requests, please follow the instructions above or email privacy@TenantVision.com.
Questions or Complaints
If you are a resident of the EEA and have a concern about our processing of personal data that we are not able to resolve, you have the right to lodge a complaint with the data privacy authority where you reside. For contact details of your local Data Protection Authority, please see http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm.
Links to Other Sites and Interactions With Third-Party Services
Our Websites may include third-party content or links to third-party sites that we do not control. These third parties’ practices regarding information collection, use, and sharing may be different than ours. We are not responsible for the privacy practices employed by any third party.
Children
Our Websites are not intended for use by anyone younger than the age of 13 and we do not knowingly collect Personal information from children younger than age 13. If we learn that we have in fact collected Personal information from a user younger than 13, we will delete it from our active databases.
International Transfers
Your personal information may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different to the laws of your country (and, in some cases, may not be as protective).
However, we have taken appropriate safeguards to require that your personal information will remain protected in accordance with this Privacy Policy, such as use of the European Commission’s Standard Contractual Clauses in our third party contracts.
Australian Residents: You acknowledge and agree that when we disclose any Personal Information we have collected to a recipient outside of Australia then: (a) that information may go to a country that has different privacy laws than Australia (and which may not be comparable), and (b) it will be handled in accordance with the laws of that country, and not necessarily with Australian privacy law, and (c) that we may not take steps to ensure that the overseas recipient handles your Personal Information in accordance with Australian privacy. You consent to us disclosing your Personal Information to recipients located outside of Australia on that basis.
Security
We take commercially reasonable steps to help protect and secure the Personal Information that we hold about you (including from unauthorized access, modification and disclosure, and from other types of misuse, interference and loss). However, no data transmission over thSe Internet or wireless connection, or electronic storage of data, can be guaranteed to be completely secure. We cannot ensure or warrant the security of any information we collect via our Websites or the Internet.
Changes to this Website Privacy Policy
We may change this Website Privacy Policy from time to time in response to changing legal, technical or business developments. Such changes will be effective as soon as we post the revised policy on this Website, unless a different date is stated.
How to Contact Us
If you have questions or comments about this Policy, you can contact us at: privacy@TenantVision.com
To comply with our obligations under EU data protection legislation, we have appointed a Data Protection Officer (DPO). Our DPO is contactable at dpo@TenantVision.com.
Recruitment Privacy Notice
TenantVision.com (“TenantVision”, “the Company”, “we” or “us”) respect the privacy rights of individuals and are committed to handling personal information responsibly and in accordance with applicable law. This Notice sets out how we handle your personal information when you apply for a job or other role with us and the rights you have in connection with that information. The term “applicants” is used in this Notice to refer to anyone who applies for a job role, or who otherwise seeks to carry out work with or for us (whether on a permanent or non-permanent basis). If you are in any doubt, or have any comments or questions about this Notice, please contact us using the contact details set below.
Types of personal information we collect when you apply
Information that we collect automatically
You can visit the careers section of our website www.TenantVision.com/careers (“Website”) and search for jobs without providing personal information. However, we do collect certain information automatically from your device when you visit our Website. For further information, please see our Website Privacy Policy.
Personal information collected from you
The types of personal information we collect and process when you apply for a role with us includes (but is not limited to):
Identification data and contact details – including your name, address, email address, phone number and other contact information.
Employment history – such as previous employers and job titles/positions.
Background information – such as academic/professional qualifications, job qualifications, education, details included in your CV/résumé (which might include details of any memberships or interests constituting sensitive personal information), transcripts and employment references.
Details of your nominated referees (including their name, contact details, employer and job role).
Details of your immigration/visa status.
Previous applications/roles (information relating to previous applications you have made to the Company’s Group and/or any previous employment history with the Company’s Group).
Other information you voluntarily provide throughout the process, including through assessment centres / exercises and interviews.
As a general rule, during the recruitment process, we try not to collect or process any of the following: information that reveals your racial or ethnic origin, religious, political or philosophical beliefs or trade union membership; genetic data; biometric data for the purposes of unique identification; or information concerning your health or sexual orientation (“Sensitive Personal Information”), unless authorised by law or where necessary to comply with applicable laws.
However, in some circumstances, we may need to collect, or request on a voluntary disclosure basis, some Sensitive Personal Information for legitimate recruitment-related purposes: for example, information about your racial/ethnic origin, gender and disabilities for the purposes of equal opportunities monitoring, to comply with anti-discrimination laws and for government reporting obligations; or information about your physical or mental condition to consider accommodations for the recruitment process and/or subsequent job role. You may provide, on a voluntary basis, other Sensitive Personal Information during the recruitment process.
Personal information collected from other sources
References provided by referees.
Other background information provided or confirmed by academic institutions and training or certification providers.
Information provided by background checking agencies and other external database holders (for example credit reference agencies and professional / other sanctions registries).
Information provided by recruitment or executive search agencies.
Information collected from publicly available sources, including any social media platforms you use or other information available online.
(in each case, where permissible and in accordance with applicable law).
Purposes for processing personal information
We collect and use this personal information primarily for recruitment purposes – in particular, to determine your qualifications for employment and to reach a hiring decision. This includes assessing your skills, qualifications and background for a particular role, verifying your information, carrying our reference checks or background checks (where applicable) and to generally manage the hiring process and communicate with you about it.
If you are accepted for a role at TenantVision, the information collected during the recruitment process will form part of your ongoing staff member record and will be processed in accordance with our Employee Privacy Notice.
If you are not successful, we may still keep your application to allow us to consider you for other suitable openings within TenantVision in the future unless you request that we delete your application. We retain applications for 5 years.
Who we share your personal information with and transfers abroad
We take care to allow access to personal information only to those who require such access to perform their tasks and duties, and to third parties who have a legitimate purpose for accessing it. Whenever we permit a third party to access personal information, we will implement appropriate measures to ensure the information is used in a manner consistent with this Notice and that the security and confidentiality of the information is maintained. We will share your personal information with our UK entity to administer our recruitment processes and store data.
Transfers to third party service providers
We may make certain personal information available to third parties who provide services relating to the recruitment process to us, including:
recruitment or executive search agencies involved in your recruitment;
background checking or other screening providers and relevant local criminal records checking agencies
data storage, shared services and recruitment platform providers, IT developers and support providers and providers of hosting services in relation to our careers website, e.g. AWS;
third parties who provide support and advice including in relation to legal, financial / audit, management consultancy, insurance, health and safety, security and intel and whistleblowing / reporting issues.
We may also disclose personal information to third parties on other lawful grounds, including:
Where you have provided your consent;
To comply with our legal obligations, including where necessary to abide by law, regulation or contract, or to respond to a court order, administrative or judicial process, including, but not limited to, a subpoena, government audit or search warrant;
In response to lawful requests by public authorities (including for tax, immigration, health and safety, national security or law enforcement purposes);
As necessary to establish, exercise or defend against potential, threatened or actual legal claims;
Where necessary to protect your vital interests or those of another person; and/or
In connection with the sale, assignment or other transfer of all or part of our business.
In some cases, the sharing described above may result in your personal information being transferred internationally, including from the European Economic Area to a country outside it. These countries may have data protection laws that are different to the laws of your country (and, in some cases, may not be as protective).
Specifically, TenantVision and third party service providers operate around the world. This means that when we collect your personal information we may process it in the US, Ireland, Japan, and Australia.
However, we have taken appropriate safeguards to require that your personal information will remain protected in accordance with this Notice.
Legal basis for processing personal information
Under European data protection law, our legal basis for processing your personal information as part of the recruitment process is:
our legitimate interests (as summarized above in Section 3);
to comply with applicable immigration and/or employment laws and regulations;
to take steps prior to entering an employment contract with you, where you are considered for employment;
in circumstances where you have made the data public;
where we have your consent to do so. Where we have requested your consent to process your personal data, you have the right to withdraw your consent at any time;
to protect the rights and interests of TenantVision, our employees, applicants and others, as required and permitted by applicable law.
If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information).
If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided in Section 8 below.
Data retention periods
Personal information will be stored in accordance with applicable laws and kept as long as needed to carry out the purposes described in this Notice or as otherwise required by applicable law. Generally this means your personal information will be retained: in accordance with the retention periods set out in the Company’s Employee Privacy Notice (where you become our employee); or for a period of five years after confirmation that your application was unsuccessful unless you request that we delete your application.
Your data privacy rights
You may exercise the rights available to you under applicable data protection laws as follows:
If you wish to access, correct, update or request deletion of your personal information, you can do so at any time by contacting us using the contact details provided below.
If you are a resident of the EEA, you can object to the processing of your personal information, ask us to restrict the processing of your personal information, or request the portability of your personal information. Again, you can exercise these rights by contacting us using the contact details provided below.
You have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority. (Contact details for data protection authorities in the European Economic Area are available at http://ec.europa.eu/newsroom/article29/document.cfm
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
Contact details
Please address any questions or requests relating to this Notice to our Data Protection Officer (DPO) at dpo@TenantVision.com.
TenantVision.com Cookie Notice
The TenantVision Privacy Policy explains how we collect and use information from and about you when you visit our website. This Cookie Notice explains more about how we use cookies and your choices concerning cookies.
For EEA residents only: To select cookie preferences in the EEA, click here.
When you visit any website, it may store or retrieve information on your browser, mostly in the form of cookies and similar technologies to remember things about you so that we can provide you with a better web experience. We or one of our partners may place or recognize a unique cookie on your browser. These cookies do not contain personally identifiable information about you.
Cookies are small data files stored on your browser or device. They may be served by the entity that operates the website you are visiting (“first-party cookies”) or by other companies (“third-party cookies”). Pixels are small images on a web page or in an email. Pixels collect information about your browser or device and can set cookies. Local storage allows data to be stored locally on your browser or device, including HTML5 local storage and browser cache.
We may also employ software technology known as “web beacons” or “tracking tags” to help us track what content on our websites is effective and serve relevant advertising to you. Web beacons are small graphics with a unique identifier that may be invisible to you and used to track Internet users’ online activity.
We use cookies for a number of reasons, like helping us see which features are most popular, counting visitors to a page, improving our users’ experience, keeping our services secure, and generally providing you with a better experience. We may use session cookies (which expire once you close your browser) and persistent cookies (which stay on your computer until you delete them).
The cookies we use generally fall into one of the following categories.
Strictly Necessary
These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you, which amount to a request for services, such as setting your privacy preferences, logging in, or filling in forms.
Performance Cookies
These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site.
Functional Cookies
These cookies enable the website to provide enhanced functionality and personalization. They may be set by us or by third-party providers whose services we have added to our pages.
This site is protected by reCAPTCHA and the Google and Terms of Service apply.
Targeting Cookies
These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites.
You have a number of options to control or limit how we and our partners use cookies and similar technologies, including for advertising.
Although most browsers and devices accept cookies by default, their settings usually allow you to clear or decline cookies. If you disable cookies, however, some of the features of our services may not function properly.
To prevent your data from being used by Google Analytics, you can install Google’s opt-out browser add-on.
For information on how our advertising partners allow you to opt out of receiving ads based on your web browsing history, please visit http://optout.aboutads.info/. European users may opt out of receiving targeted advertising through the European Interactive Digital Advertising Alliance.
If you have any questions about our use of cookies, please contact us
